5 Security Myths About Google Workspace for Education – EdTech Magazine: Focus on K-12

by | May 26, 2022 | Education

CDW Amplified™ for Education’s team can audit your settings to make sure Google Workspace for Education is functioning at its maximum potential for your school. We can identify gaps within your institution’s Admin console to identify security gaps and provide recommendations and best practices for improvement.2. Google Vault Is Backing Up All Data
Google Vault is a core service for Google Workspace for Education that allows users to retain, archive search and export its Mail, Hangouts and Drive data. It is not a copy or a backup of this data; it searches for data across a university’s Google domain. Users with permission to access Vault can see users’ live data, as well as items that have been recently deleted, like emails and Drive files.
When it comes to Vault, it’s important to consider the lifecycle plan of users and adjust retention rules accordingly. Retention rules are used to proactively control how long data is preserved and can either be set to expire after a certain time period or be applied indefinitely. We recommend setting Mail, Groups, Drive/Shared Drives, Google Chat and Sites to retain data according to your institution’s retention policies and to follow your user account lifecycle as well. If user retention is not set, user data will be deleted when the user is deleted.
From a security perspective, it’s important to only grant Vault privileges to the users who need access to this data. This includes human resources, legal compliance and certain IT staff members. These roles can be further customized to control the amount of data accessible to each …

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